The Zavalla City Council met in regular session on January 8, 2019 at 6:00 p.m. at the Zavalla City Hall located at 838 E. Main Street, Zavalla, Texas 75980.
Mayor Carlos Guzman called the meeting to order, established a quorum, and welcome the guest.
Council present were Mayor Guzman, Pam Hooks, Brenda Cox, Kelly Dickinson, Randall Dykes and Stacey Marshall. Employees present were Waunesa Herrington, Chief Chris Wade, Aimee Cloutier, Joy Yarbrough, Cody Whitworth and Clark Lowery. Guest present was Carolyn Guzman, Loyce Laurence, Shannon Yarbrough, Denita Ross, Gwen Miller, Cheri' Whitworth, and JP Hopkins.
J P Hopkins gave the invocation.
No one spoke under open forum.
Chief Chris Wade gave the Zavalla Volunteer Fire Department report. Chris stated the Fire Department had two missing persons. Both were found and both were fine.
Next order of business: Open bids for City of Zavalla DR-4266-1 Generator Grant. The City of Zavalla received only one bid from Payne Electric. Waunesa explain how you open the bid and then you have to verify the Company thru FEMA.
Next order of business: Discuss and possibly approve changes to the amount due water account 91/ Hulon Miller's water bill due for the month of January 2019. Randall made the motion, Kelly second for water bill to be adjust to where the water rate was $20.00 per 1000 gallons water to be reduced to $10.00. Motion passed.
Next order of business: Discuss and decide the effective date of Employee's raises that was approved in the 2019 Budget. Went to executive session at 6:15 p.m. and reconvene at 6:40 p.m. Randall made the motion to amend the new budget to reflect the raises that would go into effect February 1, 2019, Kelly second, motion passed. Brenda Cox and Stacey Marshall opposed.
Next order of business: Discuss and decide when to order the patrol car that was approved in the 2019 Budget. After the Council decides to purchase the patrol car, the City Council needs to discuss and possibly approve donating the City of Zavalla's patrol car (2010 Crown Vic) to Zavalla Independent School District. Randall made the motion to order the patrol car now, Kelly second, motion passed. Brenda Cox and Stacy Marshall opposed. Kelly made the motion to table donating the 2019 Crown Vic to Zavalla ISO, until the City talked to the City's attorney and made sure it was ok to donate the car to the school. Randall second, motion passed.
Next order of business: Discuss and make decision on the red water truck insurance claim. Kelly made the motion to let the insurance company come get the red water truck, Randall second, motion carried.
Next order of business: Discuss and possibly approve moving forward with purchasing a Water Tank located at Marshall Street. Kelly made the motion to table, Randall second, motion carried.
Next order of business: Call the General Elect for May 4, 2019. Kelly made the motion to call the election, Randall second, motion carried.
STAFF REPORTS Chief Chris Wade gave his report for the month of December, 2018. The Police Department made 282 Contacts, 68 calls for service, 2 arrest made, 170 citations issued and 30 warnings issued.
Clark Lowery-nothing
Joy Yarbrough-nothing
Waunesa stated that she had contacted Windstream and told them the City was waiting on them, before they could move into the new building. Windstream stated they would have our service ready at the new location on February 1, 2019. So that would be when office would be moving to the new location. The next cycle of grants for the juvenile case manager fund is due February 28, 2019. The Juvenile Case Manger Grant would be depositing around $6,000 in the general account in January 2019. They had changed the date on when the water grant was due from February to March. The audits for 2015, 2016 and 2017 would be finished by the end of February 2019. The City has to have the 2017 audit finished to be able to file for the current water grant. There are still a few bills due the Auditors are messing with her quick books and she was not able to have them ready for the meeting. Waunesa stated is going to the Election Law Seminar and Aimee was going to Municipal Court class this month. Carlos asked when the next teen court would be. Aimee told him. Carlos asked Aimee how many kids did they have in teen court. Aimee said about 21 kids.
Aimee stated how she had a meeting with Huntington ISD, they were going to start sending their truancy thru Teen Court. So instead of having Teen Court once a month, it would be twice a month.
COUNCIL REPORTS Randall-Nothing
Stacy Marshall stated she didn't oppose the raises, but it was the way it was presented. Also, when she asked about the $15,000 that was paid on the Tahoe, she was told that it was due in January 2019 and in reality, it was due in March of 2021. Stacy stated she did not like for someone to lie to her. She asked if the City had gone out for bids on the sign that was to go in front of the new City Hall Building. Carlos stated no, did she want him to. Stacey stated it was too late, but she thought the City was suppose to out for bids. The Citizens of Zavalla asked for two things good roads and water. She thinks if the City would quit spending money foolishly, we could accomplish this.
Kelly-Nothing
Brenda-Nothing
Pam was concerned about our water situation. Are things being done correctly. Are there things that is being done that will get the City in trouble. Pam stated that she was told that there were numbers being wrote down wrong and is that going to get the City in trouble. Was it because the guys didn't know to write the number down or what? Clark said it would not happen again.
Mayor's Report
Mayor Guzman talked about the Clinic opening up full time on February 4, 2019 and how many patients that uses the Clinic on Saturdays. Mayor Guzman mention he had someone looking at buy the City Hall building located at 838 E. Main Street.
Next order of business: Discuss and possibly approve January 2019 bills. Randall made the motion to pay the bills, Kelly second, motion passed.
Next order of business: Discuss and possibly approve December 2018 minutes. Stacy made the motion to approve, Randall second, motion passed.
Meeting Adjour at 7:10 p.m.
Carlos Guzman
Mayor
Waunesa Herrington
City Secretary
See the official record.